Auggie Success

Boolean Operators

These words connect keywords or concepts logically to retrieve relevant articles, books, and other resources. There are three Boolean Operators:

• AND
• OR
• NOT

Using AND:

• Narrows search results
• Connects two or more keywords/concepts
• All keywords/concepts connected with "and" must be in an article or resource to appear in the search results list

Venn diagram of the AND connector

Example: The result list will include resources that include both keywords -- "distracted driving" and "texting" -- in the same article or resource, represented by in the purple shaded area in the middle where the two circles overlap.

 Using OR:

• Broadens search results ("OR means more!")
• Connects two or more synonyms or related keywords/concepts
• Resources appearing in the results list will include any of the terms connected with the OR connector

Venn diagram of the OR connector

Example: The result list will include resources that include the keyword "texting" or the keyword "cell phone" or both keywords.

Using NOT:

• Excludes keywords or concepts from the search
• Narrows results by removing resources that contain the keyword or term connected with the NOT connector
• Use sparingly

Venn diagram of the NOT connector

Example: The result list will include all resources that contain the term "cars" (green area) but will exclude any resource that includes the term "motorcycles" (pink area) even though the term car may be included in the resource.

Keywords vs. Subjects

A library database searches for keywords throughout the entire resource record including the full-text of the resource, subject headings, tags, bibliographic information, etc.

Keywords:

• Natural language words or short phrases that describe a concept or idea
• Can retrieve too few or irrelevant results due to full-text searching (What words would an author use to write about this topic?)
• Provide flexibility in a search
• Must consider synonyms or related terms to improve search results
• TIP: Build a Keyword List

Example: The keyword list above was developed to find resources that discuss how texting while driving results in accidents. Notice that there are synonyms (texting and "text messaging"), related terms ("cell phones" and texting), and spelling variations ("cell phones" and cellphones).

Subject Headings:

• Predetermined "controlled vocabulary" apply to resources to describe topical coverage of content
• Can retrieve more precise search results because every article assigned that subject heading will be retrieved
• Provide less flexibility in a search
• Can be combined with a keyword search to focus search results
• TIP: Consult database subject headings/subject terms assigned to relevant resources

Example 1: In EBSCO's Academic Search Ultimate, clicking on the "Subject Terms" tab (under the search boxes) on the advanced search screen provides access to the entire subject heading list used in the database. It also allows a search for specific subject terms.
 

Example 2: In many databases (in this case EBSCO's Academic Search Ultimate) a subject term can be incorporated into a keyword search by clicking the down arrow next to "All fields" and selecting "Subject terms" from the dropdown list.
 

Example 3: Subject headings are often listed below the resource title, providing another strategy for discovering subject headings used in the database and for particular topics.

Phrases

When a search term is more than one word, enclose the phrase in quotation marks to retrieve more precise and accurate results.  Using quotation marks around a term will search it as a "chunk," searching for those particular words together in that order within the text of a resource. 

Examples:

• "cell phone"
• "distracted driving"
• "car accident"

TIP: In some databases, neglecting to enclose phrases in quotation marks will insert the AND Boolean connector between each word resulting in unintended search results.

Truncation

Truncation provides an option to search for a root of a keyword in order to retrieve resources that include variations of that word.  This feature can be used to broaden search results, although some results may not be relevant.  To truncate a keyword, type an asterisk (*) following the root of the word.

For example these truncated search terms will retrieve:

Limiters / Filters

Library databases provide a variety of tools to limit and refine search results.  Limiters (aka Filters) provide the ability to limit search results to resources having specified characteristics including:

• Full text
• Resource type
• Publication date
• Language
• Geographic location
• Subject

In most databases, the limiting tools are located in the left panel of the results page or underneath the search box at the top of the page. 

For example:

EBSCO

Lindell Library Search

Fields

Each resources in a library database is stored in a record. In addition to the full-text of resources, searchable Fields are attached to the record; these typically include:

• Author
• Title
• Journal title
• Date of Publication
• Abstract
• Subject Headings
• Publisher

Incorporating Fields into your search can assist in focusing and refining search results by limiting the results to those resources that include specific information in a particular field. In most databases, selecting the Advanced Search option will allow for easier searching of specific fields.

Example: In the Advanced Search option of the Lindell Library's main search, clicking the down arrow under the "Search Index" label provides a list of fields that can be searched within the library. Select the field and enter your terms or information in the text box to the right of the field selection to use this feature.

Stop Words

These are short, commonly used words (articles, prepositions, and pronouns) that are automatically dropped from a search. 

Typical Stop-Words include:

• a
• an
• and
• the
• also
• but
• for
• in
• is
• of
• so
• which
• when
• was

In library databases, a stop word will not be searched even if it is included in a phrase enclosed in quotation marks. In some instances, a word will be substituted for the stop word to allow for the other words in the phrase to be searched in proximity to one another within the text of the resource.

For example:

If you searched company of America, your result list will include these variations:

• company in America
• company of America
• company for America